Why Choose an Academic Venue?


There are a number of reasons to consider an academic venue over a hotel or business centre for an event. 

Be it outdoor space or greater flexibility and choice, a venue visit to your local college or university should definitely be on your event checklist. 

 Value for money

This is the number one influencing factor when booking a conference according to the British Meetings and Events Industry Survey (BMEIS). Conference business is valuable but incremental revenue to universities  – as the cost of the conference facilities is supported by a number of services often already employed to deliver a service to students, the cost is competitive when passed on to organisers.


Being flexible is key for an academic venue which is why universities offer very flexible space with equally flexible furniture to accommodate a number of different room layouts.


Academic venus often have dedicated event facilities at their finger tips and  room availability tends to increase massively out of term time giving greater chance of availability for conferences, meetings and events.


Academic venues are built with large numbers of people in mind with specific areas designed for congregating groups. These provide great networking/breakout spaces which is a key requirement for many organisers and according to the BMEIS, the ‘most important aspect of meetings’.


AV is often built into the room and the overall cost, making it far more competitive in colleges and universities than in hotels/conference venues and free Wi-Fi often comes as standard. This can be cheaper, quicker and more practical and technicians are always on site to help out.

 Customer service

Academic venues offer good employee benefits which results in a lower turnover of dedicated staff. For the client this means: continuity of service, attention to detail (as staff remember clients from previous bookings), friendliness and a more personal service.


There is so much space to choose from including sports halls to great halls, lecture theatres to meeting rooms, exhibition spaces to large open outdoor areas. At Regent’s College, even the exteriors of buildings are in demand for TV and film companies.

Unique experiences

An academic venue can offer something different from your standard hotel or conference room. You could be having your meeting in the most amazing historical building or the latest architectural masterpiece with fantastic views.

 Corporate social responsibility (CSR)

From reducing waste, pollution and carbon emissions to working with local suppliers (who also have strong sustainable credentials), universities tend to be leaders in the CSR field.

 Sustainability is also a key part of an academic venues wider policy on CSR where they closely examine their impact on resources, environment and the local community.

Ask the experts

On-site specialists can come in really useful for a range of different conferences.

Don’t just take our word for it … Rea

Don’t just take our word for it … Read what our clients have to say about us. http://bit.ly/1OUUJCN #eventprofs

Event inspiration. BBQ packages @regents

Event inspiration. BBQ packages @regentsevents include central London marquee. bit.ly/1SznvYz #eventprofs http://ow.ly/i/kK5N1

Event inspiration at Regent’s. Inflatab

Event inspiration at Regent’s. Inflatable giant crazy cottage on our York Lawns. http://ow.ly/i/kHTlT

Family fun day at Regent’s. Activities

Family fun day at Regent’s. Activities included dodgems, petting zoo & more. bit.ly/28XZu1o #eventprofs http://ow.ly/i/kFDCZ

Event inspiration. Cold & hot fork buffe

Event inspiration. Cold & hot fork buffets at Regents Conferences & Events; Rich in flavour, aroma, texture & colour. #eventprofs #meetingprofs http://ow.ly/i/kxjgW

Event inspiration @regentsevents Guests

Event inspiration @regentsevents Guests enjoy the live theatre of our BBQ’s &outdoor menus. #eventprofs http://ow.ly/i/kv7in

Event inspiration. Wedding guests throwi

Event inspiration. Wedding guests throwing confetti over the newlyweds. http://ow.ly/i/ksK2M